| Duty | Description |
Compliance with internal
regulations and legislation | Checking that the company complies with: - Memorandum & Articles of Association
and that these are up to date. - The Companies Act 1985
- companies & other legislation.
|
| Maintenance of records | Keeping the company's statutory books and records,
including registers of: - mortgages & charges
- directors and secretary
- director's interests (copies of director's
service contracts & disposable incomes) - members
- debenture holders.
|
Administration of board
& general meetings | Procedural compliance & Administration in: - preparing and sending out notices
- taking minutes and keeping the minute books
|
Filing forms etc. at
Companies House | This must be done in the time limits given.
Of particular importance is the filing of company
accounts and returns, together with notices of
changes to registers, etc. |
Collation of duties and
compliance with legislation | Ensuring that the company's accounting records are: - maintained in accordance with company
legislation - prepared in time
- in the form required by company law
& accounting standards - copies of accounts are distributed to the
appropriate persons within the correct time constraints |
Shareholder
communications | Issuing: - circulars
- dividends
- documentation concerning shares generally
(e.g. share transfers) - notices of meetings
|
| Access to records | Ensuring that eligible persons can review
company records & that the company is
compliant with the Data Protection Act |
| Legal advice | Advising directors on their legal responsibilities
and updating them on developments in the law
concerning the running of companies |
| Share administration | Managing and supervising: - the register of members
- share transfer matters generally
- requests for information from shareholders
- issue of share and debenture certificates
- the notice of allotments and restructuring to
Companies House - employee share schemes/options
|
| Information link | Maintaining communication links between: - directors and non-executive directors
- shareholders and the board
- employees and the board
- media/press and the company
|
Running the
registered office | Administering the registered office: - dealing with correspondence
- receipt and care of official documents
- making documents required by law
available for inspection by third parties |
Security of
documentation | Managing the security of: - company seal
- Certificate of Incorporation
- certificate(s) on change of name
- Memorandum & Articles of Association
director's service contracts - share certificates and stock transfer forms
- other documents of title
|
